The dynamics of vendor invoice processing are evolving with the introduction of the New Vendor Invoice Center in Dynamics 365. This feature simplifies and enhances the way businesses handle their vendor invoices, offering better visibility into the entire invoicing lifecycle. Whether it’s capturing, processing, or approving invoices, the Vendor Invoice Center provides users with a centralized workspace to manage each step efficiently. In this blog, we’ll explore how this new tool streamlines invoice management, increases automation, and minimizes errors—empowering businesses to optimize their accounts payable operations.
The New Vendor invoice center provides a workspace for users to view the overall processing status of vendor invoices at multiple stages. Which helps in making decisions and handling exceptions more efficiently.
Users can complete the following tasks in the Vendor invoice center workspace:
First, we need to enable (Preview) New vendor invoice center feature in feature management.
Vendor invoice center workspace contains the following elements:
The invoice processing tiles show the different stages of invoices:
In the Invoice processing workspace, every tile has different statuses which help to review the detailed list of the invoices. For each invoice status, we can take quick actions which are available to help accelerate vendor invoice processing.
Under this Tile, User can find the following Invoice stage:
Imported failed – Here, user can find the invoices which are imported using the data entity, if it fails to continue in the pending vendor invoice. The sub-tile goes to the Vendor invoices that failed import page, where users can make corrections.
Manual entry
Without errors – here, we can find manually created invoices which are not complete, By clicking on without errors number hyper link.
With validation errors –
With other errors – Users can find those invoices which are manually created and might contain errors.
In Automation tile, user can find different types of statuses:
In process – Users can find the invoices in automation processing, and we can’t edit, if changes are required.
Apply prepayment error – When the vendor invoice import process, prepayment will trigger if there are any existing prepayment is identified. An error might occur if the prepayment amount exceeds the invoice amount. Users must manually adjust the prepayment amount before they apply it, or they must completely skip prepayment.
Receipt match error – User can find the invoices which are received before the product receipt. The invoices do not completely match with product receipts, but the receipt matching automation job reached the maximum number of attempts.
Workflow submission error – Users can find the invoices during submission to workflow, different types of validations are applied to ensure invoices are accurate.
Others – Users can find the invoices which are included in automation processing but are temporarily paused because of additional corrections required without automation-related errors.
Here, user can find the different Workflow stages of vendor invoices:
In process – User can find the vendor invoices which are waiting for approval.
Users find the details as current approver for each invoice, the pending time, and the due date for the approval by clicking on the In process number hyperlink
Workflow failed – User can find the invoices which are successfully submitted to the workflow, but due to an error during the process. by clicking on the Workflow failed number hyper link.
Workflow rejected – User can find the invoices which are submitted for approval, but it was rejected for specific reasons. The list provides the rejection reason that the approver provided, by clicking on the Workflow rejected number hyperlink.
For my approvals – User can find the invoices which are submitted for approval in the workflow and waiting for review. This process specifically applies to invoices which are configured with vendor invoice workflow settings, by clicking on For my approvals number hyperlink.
Under To post tile, user can find the following vendor invoices status:
Approved not posted – Here, user can find Vendor invoices which have completed the workflow approval process and are waiting for posting.
Under Documents not invoiced workspace user can find different types of options
The New Vendor Invoice Center in Dynamics 365 is a game-changer for businesses looking to improve the accuracy and efficiency of their vendor invoice processes. By consolidating all invoice-related tasks into one workspace, it not only reduces manual intervention but also helps resolve discrepancies faster. From capturing invoices to automating workflows, this feature ensures smooth processing at every stage. Embracing this tool will enable organizations to enhance their vendor management strategies, ensure timely payments, and ultimately strengthen their financial operations.
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